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IDR is seeking a Executive Assistant to join one of our top clients for an opportunity in Santa Clara, CA. In this role, you’ll provide high-impact administrative support to senior technology leaders in a fast-paced, high-volume environment. The organization is a well-established enterprise technology company, and the team values proactive partnership, operational excellence, and continuous improvement.
Position Overview for the Executive Assistant:
- Provide day-to-day support for multiple senior leaders, ensuring schedules, priorities, and communications stay aligned
- Manage complex calendar coordination across multiple time zones, resolving conflicts and protecting focus time
- Coordinate domestic and international travel, logistics, and on-site needs with precision and discretion
- Own expense reporting and administrative workflows, identifying opportunities to streamline and automate
- Support special projects and stakeholder engagement, maintaining confidentiality and executive-level professionalism
Requirements for the Executive Assistant:
- 3+ years of experience supporting senior leaders in a fast-paced corporate environment
- Advanced Outlook calendar management experience, including multi-time-zone scheduling and conflict resolution
- Proven experience coordinating complex domestic and international travel and itineraries
- Strong proficiency with Microsoft Office 365 and common expense/travel tools (e.g., Concur and similar platforms)
- Exceptional communication, judgment, and discretion when handling sensitive information and executive priorities
What’s in it for you?
- Competitive compensation package
- Full Benefits; Medical, Vision, Dental, and more!
- Opportunity to get in with an industry leading organization.
Why IDR?
- 25+ Years of Proven Industry Experience in 4 major markets
- Employee Stock Ownership Program
- Dedicated Engagement Manager who is committed to you and your success.
- Medical, Dental, Vision, and Life Insurance
- ClearlyRated’s Best of Staffing® Client and Talent Award winner 12 years in a row.
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IDR is an equal opportunity employer. We provide reasonable accommodations for disabled employees and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, criminal history, or any other protected category under applicable federal, state, or local laws. We consider all qualified applicants, including those with criminal histories, in compliance with applicable Fair Chance laws.
To comply with civil rights laws, we invite applicants to voluntarily self-identify their race, ethnicity, gender, and veteran status. This information is confidential, optional, and will not affect your application. You may access this form here.
Pursuant to pay transparency laws, salary ranges and benefits will be disclosed where required by law. Compensation is based on factors such as experience, skills, and qualifications.
If you require a reasonable accommodation during the application or interview process, please contact Human Resources at hr@idr-inc.com