Administrative Services Manager

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Formal Job Title: Administrative Services Manager
Terms: Contract through 6/30/2026
Target Pay Rate: $25-$27 / hour    
Work schedule details: Hybrid 1-2 days a month onsite at 710 James Robertson Parkway 2nd Floor Andrew Johnson Tower   Nashville,  Tennessee 37243

Administrative Services Manager
The Tennessee Department of Health, Division of Health Disparities Elimination is seeking to hire one full-time position to support staff and business operations, assist with the development and revision of contracts, and maintain invoice and fiscal accountability of contracts. The position will work with the division and office directors to manage administrative and fiscal functions. As part of this position, routine submission of financial reports by contractors will be reviewed and recommendations made to the division leadership and monitoring units to align expenditures with budgets. The position will also perform a variety of general staff administrative duties to support program operations.

 This is a hybrid position, and the candidate must be available to report to the office at minimum 1 to 2 days per month or more as needed. Some in-state travel is required. The candidate must reside in or be willing to relocate to Tennessee.
 Duties and Responsibilities:

• Prepares meeting minutes and notes and edits as needed for accuracy and completeness.
• Ensures meeting minutes are finalized within a timely manner, stored electronically, and sent to appropriate staff and partners as needed.
• Monitors the allocation of funds and reviews expenditures to ensure funds are spent according to funding guidelines.
• Reviews, monitors, and analyzes budgets and expenditures.
• Prepares and submits documents for competitive procurement, tracks and monitors the process through completion.
• Performs other general administrative duties as required.

 Minimum qualifications:

• Experience equivalent to substantial (five or more years of) full-time increasingly responsible professional staff administrative experience.
• Excellent writing and oral communication skills.
• Experience with monitoring budgets and expenditures
• Experience with accounts payable and accounts receivable
• Strategic, critical thinking about methods to achieve outcomes.
• Ability to research and solve problems creatively.
• Collaboration and ability to work with team members to achieve program goals.
• Exceptional interpersonal skills and a collaborative, energetic approach.
• Skill in developing and maintaining effective partnerships and collaborations.

 Education Requirements:

• Graduation from an accredited college or university with a bachelor's degree. Qualifying fulltime increasingly responsible sub-professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.

IDR is an equal opportunity employer. We provide reasonable accommodations for disabled employees and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, criminal history, or any other protected category under applicable federal, state, or local laws. We consider all qualified applicants, including those with criminal histories, in compliance with applicable Fair Chance laws.

To comply with civil rights laws, we invite applicants to voluntarily self-identify their race, ethnicity, gender, and veteran status. This information is confidential, optional, and will not affect your application. You may access this form here.

Pursuant to pay transparency laws, salary ranges and benefits will be disclosed where required by law. Compensation is based on factors such as experience, skills, and qualifications.

If you require a reasonable accommodation during the application or interview process, please contact Human Resources at hr@idr-in.com

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