Executive Assistant II

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IDR is excited to announce an opportunity for an Executive Assistant II to join one of our esteemed clients in Santa Monica, CA. This role is perfect for a dynamic, detail-oriented professional with a knack for organization and a passion for the entertainment industry. If you are seeking an opportunity to work within a vibrant, team-oriented culture at a growing organization, we encourage you to apply today!
Position Overview/Responsibilities for the Executive Assistant II :
– Day-to-day management of the executive's schedule, anticipating critical events and needs in a fast-paced environment
– Reading and routing correspondence, drafting responses, and assisting with email management as needed
– Planning and coordinating internal and external meetings, conferences, teleconferences, and corporate events
– Handling extensive travel bookings, including cars, flights, hotels, and trains
– Establishing and maintaining administrative procedures, working under pressure and prioritizing tasks effectively
Required Skills for Executive Assistant II :
– Minimum of 3 years of executive assistance experience, preferably supporting C-suite executives
– Proven ability to handle confidential information with discretion and professionalism
– Excellent problem-solving skills, with the ability to anticipate needs and identify solutions
– Strong proficiency in Outlook and other Microsoft Office Products
– Advanced knowledge of travel logistics and itinerary planning
– Experience in the music or entertainment industry is highly preferred
What’s in it for you?
– Competitive compensation package
– Comprehensive benefits, including Medical, Vision, and Dental
– Opportunity to join an industry-leading organization
– A close-knit, team-oriented culture
Why IDR?
– Over 25 years of proven industry experience in 4 major markets
– Employee Stock Ownership Program
– Medical, Dental, Vision, and Life Insurance
– Winner of ClearlyRated's Best of Staffing® Client and Talent Award for 11 consecutive years

IDR is an equal opportunity employer. We provide reasonable accommodations for disabled employees and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, criminal history, or any other protected category under applicable federal, state, or local laws. We consider all qualified applicants, including those with criminal histories, in compliance with applicable Fair Chance laws.

To comply with civil rights laws, we invite applicants to voluntarily self-identify their race, ethnicity, gender, and veteran status. This information is confidential, optional, and will not affect your application. You may access this form here.

Pursuant to pay transparency laws, salary ranges and benefits will be disclosed where required by law. Compensation is based on factors such as experience, skills, and qualifications.

If you require a reasonable accommodation during the application or interview process, please contact Human Resources at hr@idr-in.com

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